Required fields are marked with asterisks (*)

Delegation Request Form

Please read all of the information provided on our "Appearing Before Council" web page before filling out this form.

Contact Information

Name of Person(s) to appear before Council:

Name of Organization Representing:

Address (City /Province/ Postal Code):

Phone Number:

Email:

Delegation Details

Date you wish to appear before Council:

Will you appear before Council in-person or virtually via Zoom or Conference Call?

In-person

Zoom

Conference Call

Is the information you are discussing confidential? Our Corporate Officer determines whether the Delegation needs to attend a Closed (In Camera) Meeting.

Yes

Will you have handouts or use a digital presentation (eg. PowerPoint)?

Yes

Topic of Discussion: Provide specific details and relevant attachments. Note here if this is for a Proclamation Request and include the relevant details.

Desired resolution from Council (Council should be very clear about requests made. For example, are you seeking a Letter of Support, is this a funding request or perhaps approval of a new proposal?):

Administration Procedures That Must Be Followed

REQUESTS
Requests to appear before Council and any supporting documentation must be submitted to the Corporate Officer (agenda@dawsoncreek.ca) by 12 noon the Monday prior to the Council meeting. If the Monday happens to be a Statutory Holiday – this form and supporting documentation must be submitted by 12 noon on the Friday preceding the holiday.

SUBMISSIONS
Please supply supporting documentation (presentations, PowerPoints, handouts, etc.) regarding the matter to be placed before Council to agenda@dawsoncreek.ca, fax to 250.782.3203 or drop off at the Administration Department at City Hall by 12 noon the Monday prior to the Council meeting. If the Monday happens to be a Statutory Holiday, the supporting documentation must be submitted by 12 noon on the Friday preceding the holiday.

ATTENDANCE
Regular Council Meetings start at 9:00 AM and Delegations must be in attendance by 8:45 AM. Maximum presentation time is 10 minutes unless otherwise approved. Council Q&A may follow.

VIDEO RECORDINGS
All Council meetings open to the public are video recorded and broadcast via the internet. Photos may be taken of you and your delegation and, by requesting to appear as a delegation, you and your group hereby consent to have your image(s) used by the City of Dawson Creek in all media, including, but not limited to, advertising, display, Internet, publications and television.

Upload any files relevant to your request.

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